A computerized maintenance management system (CMMS) is a system that facilitates the maintenance and trailing of assets. Before the incorporation of the CMMS automated system, maintenance management used to be difficult and tiresome. This was because work was usually done manually, for example using paperwork for inventory management which was stressful and tiresome and led to the inefficiency of work being carried out. With the use of CMMS, software work is made easy and hence a company greatly benefits.
The automated systems aid in the functionality and longevity of the asset, however, for effective maintenance one has to be able to consider which platform is favorable for them to use. One ought to take a keen look at the computerized maintenance management system features and know which ones apply to your company.
In this article today, we are going to discuss CMMS’s key features and its benefits:
Key features of CMMS Software
CMMS serves several functional features, by this it becomes well known among businessmen, and it serves as a great advantage to companies that are looking forward to getting the most out of the maintenance management operations. The CMMS software serves as an important tool to the maintenance managers since enables them to be able to track assets and with this, it reduces downtime and increases business productivity. One may want to know how is the CMMS software able to make the work accurate and efficient, we shall now discuss some of the features that tend to make this possible.
1. Report and analysis
Immediately as the asset data is entered into the CMMS, it becomes readily accessible for any analyses required to be done. This information becomes part of the software’s database and in case of any challenge, it is instantly tracked down and an alert is sent to the maintenance managers. The alert also offers recommended solutions to the situation. After the repairs have been carried out, the maintenance technician fills in the information in regards to the work that has been carried out and the system draws on this information for future repair scheduling and maintenance.
2. Work order management
Another important feature of CMMS is it oversees work orders in case of asset maintenance or repair. The software automatically brings out the work orders to the set maintenance schedule that has been set by the technicians. It does this by standardizing all your maintenance and repair requests by this a lot of unnecessary costs are curbed. CMMS software also facilitates the progress of the work order process and by this, it ensures that work runs on pro-effectively.
3. Asset management
CMMS software is cloud-based and this means that it enables one to easily and effectively manage their assets from any location in real time and from any device either an android or IOS. The system is able to apply asset management information to generate general reports, that establish work orders and also helps in asset maintenance and repairs. It bases the maintenance scheduling on asset location, usage and its current condition.
4. Facilities management
Facilities management(FM) are operational tools and services that enable the functionality and sustainability of an asset. Its main focus is on asset repair and maintenance with this, system problems are identified in its early stages and repairs are made instantly. This ensures increase life span of an equipment and also a lot of money is saved. This software automatically collects the data and then sends it to the central database for billing and analysis to be done.
5. Inventory management
One important aspect in maintenance management is inventory. Before the CMMS software is incorporated into your system we get to see that the work done is usually inaccurate and this is because inventory is carried out manually through paperwork. With the introduction of automated systems to your inventory management, work is carried out efficiently and it sees to ensure that there is no shortage of products which may affect the daily schedule. The CMMS software also ensures that items are easily located and when there is almost depletion, the maintenance managers are instantly aware and quick restocking is done. This software also enables periodic maintenance and daily management o your assets, it does this by ensuring that your assets are trackable and in their best conditions ensuring longevity.
We shall now discuss the benefits of the CMMS software, that come from the correct application and key analyzation of its features to know where to best apply it. A modernized maintenance management software comes with great advantages:
- A good CMMS software helps in the planning of preventive maintenance and enables one to be able to spot any faults even if they are minor and hence allowing quick repair reducing downtime.
- CMMS also allows you to be able to quickly solve your problems, it sends alerts to the departmental managers informing them of any problems that are arising, rather than waiting for the problem to grow extensively.
- The software also controls one inventory and cut on the costs. When CMMS is incorporated into your management you won’t have to worry about running out of important costs or unaware depletion of products because it keeps you aware. This saves a lot of money and operations are carried out efficiently.
- CMMS software also assists better in future planning, it does this as it also gives you control over the present. It does this by storing meaningful data that can be easily accessible and hence makes operations more accurate since the data is trusted.
To sum it all up, a good buyer who wants to oversee great benefits in his business should be able to first analyze the key features of the CMMS software and choose if its applicable for their system. As much as the CMMS software has advantages if not correctly used it can lead to your business incurring great losses. So for business to run well ensure that you incorporate a good maintenance ticket system to your software.